The Ealing Historical Association (“EHA”, “we”, “our” or “us”) is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Policy explains what information we collect, why we collect it, how we use it, and your rights in relation to your personal data.
What Information We Collect
We only collect the information we need to manage the Association and communicate with our members and supporters.
This may include:
- Name
- Postal address
- Telephone number
- Email address
- Membership type and subscription details
We may also collect contact details provided by visitors or prospective members who enquire about the Association or attend our events.
How We Use Your Information
We use your personal information to:
- Manage your membership.
- Contact you about lectures, guided visits and Association events.
- Send newsletters and other information you have requested.
- Process membership applications and renewals.
- Respond to enquiries.
We will only use your information for purposes connected with the activities of the Ealing Historical Association.
Website Information
When you visit our website, certain technical information may be collected automatically to help us maintain and improve the site. This may include:
- Your IP address.
- The date and time of your visit.
- Pages viewed.
- Your browser type and referring website.
This information is used solely for website administration and analytics.
How We Protect Your Data
We take appropriate steps to keep your personal information secure and to prevent unauthorised access, disclosure or misuse.
Access to personal information is limited to committee members who require it to carry out their roles.
Sharing Your Information
We do not sell or share your personal information for marketing purposes.
We may share information only where necessary to operate the Association, for example with trusted service providers such as website hosting or email services, or where required by law.
When sending group emails, we use blind copy (BCC) to protect members’ email addresses.
How Long We Keep Your Information
We retain your information only for as long as it is needed to administer your membership or maintain contact with you.
If you end your membership or ask us to remove your information, we will delete your electronic records as soon as reasonably practicable. Where required for legal or financial purposes, certain records may be retained for the period required by law before being securely destroyed.
Your Rights
Under UK data protection legislation, you have the right to:
- Request access to the personal information we hold about you.
- Ask us to correct inaccurate information.
- Request that we delete your personal information where appropriate.
- Withdraw your consent to receive communications from us.
Contact Us
If you have any questions about this Privacy Policy, how we use your personal information, or if you wish to update or delete your information, please contact our Data Controller, Ann Scurfield
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be published on this website.